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Instructions for e-mail address member groups
It is easy to send e-mail to a whole group of preselected addresses with one click of a mouse using member groups.
Consider using member groups to send out your own e-newsletter or keep your office apprised of your schedule quickly while on the go. The time saving uses are endless. There is no limit to how many groups you can set up. Try one for family, office co-workers, Home Owners Association Board Members, you name it.
McCord Web Services has provided comprehensive and easy to follow instructions for both Outlook and Outlook Express.
How to set up e-mail member groups in Outlook
- On the main Outlook page at the very top menu select Actions, and then New Distribution List.
- In the first text box to the right of the Name icon, enter the name of your new distribution list.
- Click Select Members if you are selecting persons that are already in your address book.
- Or click Add New Member to enter information for a person not already in your address book. You may also check the box Add To Contacts at the bottom left if you would like that name added to your main address book.
- Add as many members as you desire. When done, click Save and Close.
- To send a note with one click to all on your list, simply click To: while on the compose e-mail screen, select your group name, and click Send.
- What is nice about Outlook is that we you select view your contacts, you will see all your member address groups also and can easily manage them to add new members or delete them from that screen.
How to set up e-mail member groups in Outlook Express
- Click to open the Address Book.
- Click the New button, and then click New Group.
- The Properties window opens up. Enter your group name in the text box.
- If you are selecting members that are already in your address book, click the Select Member button and click your choice from your existing address book.
- If you are entering new addresses and do not want them in your address book, simply enter the information directly in the text boxes at the bottom of the Properties window.
- If you are entering new addresses and do want them in your address book, select the New Contact button on the right to enter complete information for your address book on another screen. The new member will be added to the group as well as your address book.
- Add as many members as you desire. Click Okay when you are finished.
- To send a note with one click to all on your list, simply click To: while on the compose e-mail screen, select your group name, and click Send.