Tag: Tips

This past week I may have broken my wrist, my right hand wrist!  As I can’t type with my left hand and even mousing with my left hand is hard, I decided I would try speech to text. In fact I am dictating this blog post right now.

First, I bought a CMTech Studio USB microphone on Amazon. I bought it because it was inexpensive and it was an easy plug and play item . I got delivery in one day. I plugged the device into my computer and it immediately recognized it. Then I followed the very short instructions to start speaking to text.

Windows makes it very easy to integrate speech to text with a microphone. Using the dictation menu, I’m able to have the microphone listen to me and even add punctuation.

Now Instead of being worried that I won’t be able to work or send emails with a broken wrist in a cast, I’m able to talk to my computer and it will write exactly as I speak. I can then do minor punctuation and spacing corrections and still be able to get out a nice volume of content with a hand in a brace.

To turn on speech to text the first time, click the Windows icon on your keyboard and then H at the same time to open up the dictation menu. You then click the microphone in the dictation bar to allow your microphone to listen to you and then Windows does the magic and converts it into text.

You can use this very cool application in any text field. Right now I’m using the microphone to type into WordPress. I’ve also tried speech to text in Outlook and Gmail. It is really easy to use and fast to set up.

You can read more about windows speech to text at the link below.

https://support.microsoft.com/en-us/help/14198/windows-7-dictate-text-using-speech-recognition

 

My firm employs a number of staff to assist with Google Ads consulting, social media, and blog writing. Not all staff is located on-site.

Here are a few tips on how to communicate and keep staff on track and accountable as well as focused.

Use Technology to Communicate
Most of our staff is under the age of 30. I have found that assuring that they have mobile access to tasking is key. We use TeamUp for our online tasking and scheduling app. Each staff member has a smartphone with enough data monthly to access work. I require that when projects are completed that they mark the item done or drag that item to the day they will work on it.

Use Video to Show How
When I have complicated tasks, I do a video explanation followed up by an email. Some of my staff like to closely follow the steps in the email and others get the gist of what to do by watching the video. As a good boss I know which of my staff members needs what and I try to supply the information in the way that I know will be the easiest for them to get and understand. My videos are typically 4 to 10 minutes long and show as a hands on what to do. The emails are detailed so staff can print it out and follow step by step.

Teach Accountability
Although work gets done, assuring that they note that something has been completed in TeamUp or doing the required follow-up email or text can be a challenge. I use SMS Scheduler to send out reminder text messages on an automated schedule to keep staff on notice that they need to do the final step which is to let me know what they have done. I have found that text is the best way to get the attention of younger staff and email the best way to get the attention of older staff. The automation of the text messages allows me to set the reminders up once but to send out on a repeating schedule.

Working with remote staff does have its own special challenges. We do try to get together periodically face to face to celebrate and train on more intensive subjects, but I have found that these several tactics have really helped my business to be effective and grow.

I love all things digital and always try out new phone features. I have a Samsung phone and am now have enabled Samsung Pay.

Of interest to me and the reason for this blog post was to let you know that when I linked my bank credit card to Samsung Pay, my bank loved it!

Surprisingly enough my bank actually sent me an email after the link to say thank you. They stated that using Samsung Pay protects my credit card number and associate information from theft and is a very smart way to protect myself from credit card fraud. Who Knew!

Samsung Pay will create a unique identifier for every transaction and merchants never get my number or CVV code. With super easy use by turning on NFC and then tapping my phone to a merchant device, my credit card is billed and my information is kept safe.

Try it next time you are at any store or pay for gas. You may just love the ease and convenience.