Tag Archives: Tips

Fix Mail Stuck in Your Out Box in Outlook 2007 and Vista

If this has happened to you, as it has to me, then you know that there is literally no information on the Web about how to fix this thorny and aggravating issue – mail is stuck in your out box that cannot be deleted.

It appears that when this happens that actually Outlook has sent the mail, but has forgotten to move it to the sent folder. When you try to delete the mail or move it to another folder, you get the message that “this action cannot be completed as Outlook is in the process of transmitting this message”. ARGH!

For me, this is how I fixed it. First I renamed my .pst file to Outlook-old.pst and change the Personal Folder name to Old Personal Folders. Then I closed Outlook. On reopening Outlook, the application made a new Outlook.pst file. I went into File – Data File┬áManagement, and set my new .pst file as the default. My old PST appeared in the folder tree under the file name I had previously given it of Old Personal Folders. From there I copied or dragged and dropped in the mail that I wanted to save from the old Personal Folder files. That so far is pretty straight forward, but the next step is new.

When I opened my address book and calender there were no entries. In Vista you do not have access to these files so how do you migrate your calendar and address book? This is what I did.

Go to contacts – view – current view – Outlook Data Files. Highlight all the entries, using control key + A, then while they are highlighted drag them from the window to the top left to the Contact File that represents your new Outlook.pst file. You will know which one it is as when you click it, it is empty.

Do the same with calendar, go to calendar – view – current view – Outlook Data Files. Highlight all the entries, using control key + A, then while they are highlighted drag them from the window to the top left to the┬áCalendar File that represents your new Outlook.pst file. You will know which one it is as when you click it, it is empty.

Now you can get rid of your old Outlook.pst file. Go to File – Data File Management. Find your old .pst file and delete it. Now you have all your information, a new out box and all your contacts and calendar.

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Microsoft Clip Art Gallery and Free Images

This is a hidden tool for some people something they simply did not know about, but Microsoft does allow commercial (not logo use) of there clip art and photo images. If you have Office, then you have this tool – the Microsoft Clip Art Gallery.

Access the Gallery from Start> Microsoft Office > Microsoft Office Tools > Clip Art Gallery. Then go online and load up your Gallery with new neat free images and sounds at http://office.microsoft.com/en-us/clipart/default.aspx. You’ll love the selection. Just add the items to your basket and then click download and run to load them onto your disk.

We use these free images for blogs, websites, and newsletter content. The EULA states that you can use them for commercial web use, but not for logos or things that are proprietary to your business. But that means you can use them for website images, brochures, and so much more.

Updated as of 7-14-18: Microsoft no longer supports the Clip Art Gallery. There may be other free images resources available online. One to consider may be PikWizard.

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Outlook 2003 Missing Holidays?

I have Outlook 2003 on several of my computers and found that on one there was no entry for Memorial Day this year which is on the 26th of May. Funny, isn’t it, maybe you have the same problem. I found that Office 2003 may not be showing the holidays past 2007.

I found a fix at Microsoft. In my case, I was not able to just install the update. I have to change the outlook.hol file to outlook.old, remove all of my loaded holidays from within Outlook, download the update for holidays to 2012, and then re-enable holidays in Outlook all over again.

It sounds complicated, but is not really. Just click my post title to read the instructions, get the download link, and follow step by step instructions.

If you are not sure if you have a problem, go to July 4th in your calendar. If you don’t see the Fourth of July holiday listed you have the same problem as I did. In my case even having Office service pack three did not resolve the problem. My computer was up to date, but the holidays had simply not loaded and reverted back to the old holiday file. Microsoft addresses this specific issue in the link and exactly how to fix it.

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