Category Archives: Tips

Top Outlook Tips

We’ve got some great tips to help you get the most out of Outlook. Here are links and descriptions to our top tips for Microsoft Outlook 2000, Outlook 2003, and even Outlook 2007.

1. How to set up multiple email accounts In Outlook
These simple instructions take you set by step on how to input multiple POP3 and IMAP mail accounts to let Outlook download them all to your computer.
Link: http://www.mccordweb.com/newsletters/instructions/setting-up-multiple-emails.php

2. How to create address member groups in Outlook
These easy to follow instructions show you how to set up address groups in Outlook to send emails to many members with one click.
Link: http://www.mccordweb.com/newsletters/instructions/address-member-groups.php

3. How to set up a vacation message in Outlook
Follow these instructions to learn how to set up and out of office or vacation message in Outlook using rules.
Link: http://www.mccordweb.com/newsletters/instructions/vacation-message.php

4. Stop spam with message rules in Outlook
Hate spam, you can get a handle on it with these tips. If you have Outlook 2003 or 2007 you may want to consider instead using the Junk Mail definitions instead of this option. Additionally consider tagging mail you get as junk mail by right clicking on the message to add the sender to the blocked mail folder. Outlook will learn over time which items you consider junk mail.
Link: http://www.mccordweb.com/newsletters/instructions/stop-spam-message-rules.php

5. How to add a signature in Outlook
Here’s how to set up a signature in Outlook. Right now the rage is to include an image in your signature, make sure before you do that to understand that some people you send email to will not receive your image intact, they may receive it as an attachment to the message so it’s best to do an image if you like, but also include text in the signature to assure that all receivers will know who sent the mail without having to click on an image as an attachment which they may not do.

Here’s another tip for website owners. When you post instructional information on your website like this, you are creating what is called link bait. It can be a huge traffic and link builder for your website. Not only do you provide interesting and helpful content for your readers but you build traffic into your website over time.
Link: http://www.mccordweb.com/newsletters/instructions/signature-change.php

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Links broken in Outlook

There is a very simple fix for this pesky problem when links for some reason stop being clickable in Outlook. Here are two things to try to resolve the problem when this happens to you.

1. Go to your start menu and select default programs. Set Internet Explorer as your default browser. You can do this by either clicking Microsoft or open up custom and then checking make Internet Explorer my default browser. Simple enough, but why do that to turn on links in OUTLOOK? It is simple Outlook is a Microsoft application and when a link is clicked in Outlook, Outlook cannot seem to find the connection of what application to open to use to view the link. Personally I have had this intermittent link problem when I have been using or updating Firefox on my computer. Microsoft just does not play nice with other applications.

2. In Outlook try right clicking on the message and then select Junk Mail and then click add sender to safe sender’s list. This will turn on links and images for that sender.

Both of these options may help you to get back in business when it comes to clicking links in Outlook. For those of you who just really want to use Firefox and not Outlook, well you can try making Firefox the default browser and see if you can click links in Outlook, but you may be using Thunderbird as your default mail program in that case.

Good luck and leave me a comment if you’ve found another way that you like better than mine to turn on links.

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Sending Large Files

I just spent quite a bit of time trying to send a client photos for their printer. The files were large. Even zipped, the file got bounced. Even sent one at a time the files got bounced.

Enter in YouSentIt to the rescue. I was able to upload my one zip file with the 15 300 dpi photos for the printer and load it and send the client a link. How very convenient. I won’t waste time trying any other way next time.

Oh I know I forgot to say it was FREE for the Lite version. Click my post title and check it out yourself, you may want to book mark the site for when you get in a jam.

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Our Bright Idea Tip: Microsoft’s Online ClearType Tuner

You’ll love this bright idea tip and online Microsoft tweak for your computer screen. It’s a ClearType tuner. Just visit this Microsoft link and follow this very simple three part online wizard to get your screen set up properly. (You must at least have Windows XP to use the tuner.)

This is what the tuner application does: “ClearType delivers improved font display quality over traditional forms of font smoothing or anti-aliasing. ClearType improves readability on color LCD displays with a digital interface, such as those in laptops and high-quality flat panel displays. Readability on CRT screens can also be somewhat improved.”

The steps are easy and you will simply be asked to select which paragraphs appear better to you as you move through the process. The tuner will work directly with your computer settings to improve your on-screen readability. You can always return easily to the default settings, so click in and tune-up today! Thanks Microsoft!

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